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← Revision 15 as of 2023-08-16 13:34:36 ⇥
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| There exsits a webmail interface for accessing your email and configuring your email forwards and filters. | |
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| There exsits a webmail interface for accessing your emails and configuring your email forwards and filters. * Open a web broswer (e.g. Firefox, Safari, Konqueror, ...). Visit our new webmail interface running ''Squirrelmail'': https://webmail.coli.uni-saarland.de * Log in using your username and password. You need to have browser cookies activated for Squirrelmail to work properly. |
* Open a web broswer (e.g. Firefox, Safari, Konqueror, ...). Visit our new webmail interface running ''Roundcube'': https://webmail.lst.uni-saarland.de * Log in using your '''username''' (not email-address) and '''password'''. You need to have browser cookies activated for Roundcube to work properly. |
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| You can comfortably check your emails while away from our department, e.g. at home or on a conference. If you do, please make sure that the computer you use for accessing webmail is trustworthy. | You can comfortably check your email while away from our department, e.g. at home or on a conference. If you do, please make sure that the computer you use for accessing webmail is trustworthy. |
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The new mail server uses the SIEVE mail filtering language which is very powerful and sports a plethora of mail filtering capabilities. In principle, a filter consists of a ''condition'', an ''action'' and a possible ''additional action''. Editing mail filters is easy using the !CoLi webmail server. |
The mail server uses the SIEVE mail filtering language which is very powerful and sports a plethora of mail filtering capabilities. In principle, a filter consists of a ''name'', a ''rule'', an ''action'' and a possible ''additional action''. Editing mail filters is easy using the LST webmail server. |
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| * In the top row select "Filters". | * In top level menu (left bar) choose '''''Settings''' ''and then '''''Filters'''''. |
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| === Forwarding emails to an external acount === * Select "Add a New Rule". * In ''Condition'' click on "Header" and select "All". * In ''Action'' select "Redirect to the following email address:". * Uncheck "Keep a local copy as well". It is imperative to uncheck this option. Your account would collect large amounts of unchecked emails otherwise, which would make it look abandoned. This would lead to your account being suspended for quota violations. |
=== Forwarding email to an external acount === * Select '''''Create '''''to add a new filter * Choose a ''filter name'' * Select '''''Scope'' '''"''all messages''". * In '''''Actions'' '''select "''Redirect message to''" followed by the email address. * Please be aware that email forwarding may trigger spam filters because the LST relay will not be the original sender of an email. It is always best to access your email [[https://wiki.coli.uni-saarland.de/public/Mail-Setup|directly]]. |
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| * Select "Add a New Rule". * In ''Condition'' click on "Header" and select "X-Spam-Flag" contains "YES". * In ''Action'' select "Move message into" -> "a new folder, named" -> "SPAM". |
* Select '''''Create '''''to add a new filter * Choose a ''filter name'' * '''''Scope'' '''"''matching ...''". * In '''''Rules'' '''click on "'''...'''", choose "X-Spam-Flag" as header name and contains "YES". * In '''''Actions'' '''select "Move message to" and choose your spam folder (usually named ''Junk''). |
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| We do not recommend using vacation auto-replies, because they may unintentionally create "backscatter spam", and may confirm the validity of your email address to a spam sender. However, some people are fond of this feature. * Select "Add a New Rule". * In ''Condition'' click on "Header" and select "All". * In ''Action'' select "Vacation:..." and enter your email address into "Addresses: Only reply if sent to these addresses:". Be careful to enter your official ''uni-saarland'' address as well as the deprecated ''uni-sb'' address which may still be in use by some senders. Both email addresses need to be separated by comma, e.g. "user@coli.uni-saarland.de,user@coli.uni-sb.de". |
* Select '''''Create '''''to add a new filter * Choose a ''filter name'' * Select '''''Scope'' '''"''all messages''". * In '''''Action'' '''select "''Reply with message''", choose a "''Message body''" and "''Message subject''", '''click on''' "''Fill with all my addresses''" and how often this message will be sent. * Make sure this filter is in first position. You can drag&drop for positioning. * '''NOTE''': For historical reasons, you may still receive emails for the domains '''''coli.uni-saarland.de''''' and '''''uni-sb.de'''''. In order for your vacation filter to recognize these mails, you must add them under "''My e-mail addresses:''". To do this, place the cursor behind your e-mail entry and press Enter. You can now add more e-mail addresses. |
Webmail
There exsits a webmail interface for accessing your email and configuring your email forwards and filters.
Open a web broswer (e.g. Firefox, Safari, Konqueror, ...). Visit our new webmail interface running Roundcube: https://webmail.lst.uni-saarland.de
Log in using your username (not email-address) and password. You need to have browser cookies activated for Roundcube to work properly.
You can comfortably check your email while away from our department, e.g. at home or on a conference. If you do, please make sure that the computer you use for accessing webmail is trustworthy.
Configuring mail forwards/filters
The mail server uses the SIEVE mail filtering language which is very powerful and sports a plethora of mail filtering capabilities. In principle, a filter consists of a name, a rule, an action and a possible additional action. Editing mail filters is easy using the LST webmail server.
- Log in to webmail as described above.
In top level menu (left bar) choose Settings and then Filters.
Forwarding email to an external acount
Select Create to add a new filter
Choose a filter name
Select Scope "all messages".
In Actions select "Redirect message to" followed by the email address.
Please be aware that email forwarding may trigger spam filters because the LST relay will not be the original sender of an email. It is always best to access your email directly.
Spam filter
All incoming emails will be checked for viruses and spam by University's mail servers. To filter out spam
Select Create to add a new filter
Choose a filter name
Scope "matching ...".
In Rules click on "...", choose "X-Spam-Flag" as header name and contains "YES".
In Actions select "Move message to" and choose your spam folder (usually named Junk).
Vacation emails
Select Create to add a new filter
Choose a filter name
Select Scope "all messages".
In Action select "Reply with message", choose a "Message body" and "Message subject", click on "Fill with all my addresses" and how often this message will be sent.
Make sure this filter is in first position. You can drag&drop for positioning.
NOTE: For historical reasons, you may still receive emails for the domains coli.uni-saarland.de and uni-sb.de. In order for your vacation filter to recognize these mails, you must add them under "My e-mail addresses:". To do this, place the cursor behind your e-mail entry and press Enter. You can now add more e-mail addresses.