This page contains sample calls for bids to host the conference.The Chair of the Bid Committee is responsible for sending the call to the international community, and asking Priscilla to send to the ACL mailing list and put a link on the ACL website.

These calls contain guidelines for prospective bidders and the criteria used for assessing the bids, as well as links to some previously successful bids and a budget template.

Call for Bids to Host EACL 2014

The European Chapter of the Association for Computational Linguistics (EACL) invites proposals to host the 2014 EACL conference, to be held in Europe, the Middle East or Africa (EMEA) in Spring (preferably April) 2014. From 2014 the EACL conference will take place every 3 years. The 2014 conference will be the 14th meeting of the EACL.

We seek draft proposals from prospective bidders. Based on an evaluation of the draft proposals received, promising bidders will be asked to provide additional information for the final selection.

The EACL Board will appoint the general chair for the conference, the programme committee chair, and all other chairs (tutorial chair, workshop chair, etc.) except for the local arrangements chair.

Draft proposals should identify a local arrangements chair, who will be responsible for activities such as arranging meeting rooms, equipment, refreshments, accommodation, on-site registration, participant internet access, the reception, the banquet, and working with the other chairs and the EACL Board to develop the budget and registration materials. Achieving budget estimates will, in particular, involve liaising with the sponsorship committee.

The conference should take place during Spring 2014 (preferably April), avoiding national holidays of the EACL countries such as Western and Orthodox Easter and Jewish passover.

Draft proposals should include information on the following (each item to be explicitly addressed):

Proposals will be evaluated in relation to a number of site selection criteria (unordered):

A budget template for EACL 2014 and successful bids for previous and current conferences are available at: http://eacl.coli.uni-saarland.de/contents/cfb14.html

The ACL conference handbook and more about ACL policies can be found at: http://www.aclweb.org/archive/

Successful bids for previous ACL conferences can be found at: http://www.aclweb.org/archive/bids.html

The generic bid guidelines for ACL conferences can be found here: http://aclweb.org/adminwiki/index.php?title=Bid_Guidelines Most of these guidelines carry over to the EACL case.

Please send your draft proposal (including template form with estimated budget) electronically to the EACL Chair-elect: Stephen Clark University of Cambridge Computer Laboratory http://www.cl.cam.ac.uk/~sc609/ stephen.clark@cl.cam.ac.uk

The EACL board encourages groups who intend to submit a proposal to ask questions about how to prepare the proposal.

Important Dates:

Call for Bids to Host EACL 2012

The European Chapter of the Association for Computational Linguistics (EACL) hereby invites proposals to host the conference of the European Chapter of ACL in 2012. This conference takes place every 3 years. The conference in 2012 will be the 13th meeting of the EACL.

At this time, we seek draft proposals from prospective bidders. Based on an evaluation of the draft proposals received, promising bidders will be asked to provide additional information on which basis the final selection will be made.

The EACL Board will select the general chair for the conference, the programme committee chair, and all other chairs (e.g., tutorial chair, workshop chair, etc.) except for the local arrangements chair.

Draft proposals should identify a local arrangements chair, who will be responsible for activities such as arranging meeting rooms, equipment, refreshments, accommodation, on-site registration, participant internet access, security for equipment, the reception, the banquet, and working with the other chairs and the EACL Board to develop the budget and registration materials. Achieving budget estimates will, in particular, involve liaising with the sponsorship committee.

The conference should take place during April 2012, avoiding national holidays of the EACL countries (in 2012, western Easter is April 6-9, orthodox Easter is April 13-15, Jewish passover is April 7-14). Draft proposals should include information on (we require that each item is explicitly addressed):

Proposals will be evaluated in relation to a number of site selection criteria (unordered):

The ACL conference handbook and more about ACL policies can be found at: http://www.aclweb.org/archive.

Successful bids for previous and current conferences are available at the bottom of this page.

Please send your draft proposal (including template form with estimated budget) electronically to the EACL Chair-elect: Marie-Francine Moens Department of Computer Science Katholieke Universiteit Leuven Celestijnenlaan 200A B-3001 Heverlee, Belgium tel: 32 16 32 53 83 fax: 32 16 32 79 96 sien moens at cs dot kuleuven dot be

You can attach your draft proposal as a pdf attachment to your email.

Important Dates: March 11, 2009: Publication of call for bids September 11, 2009: Deadline for draft bids November 12, 2009: Feedback to bidders and announcement of shortlist of bidders January 22, 2010: Deadline for final bids March 26, 2010: Final bid chosen April, 2012: EACL Conference.

Call for Bids to Host EACL 2009

The European Chapter of the Association for Computational Linguistics (EACL) hereby invites proposals to host the conference of the European Chapter of ACL in 2009. This conference takes place every 3 years. The conference in 2009 will be the 12th meeting of the EACL.

At this time, we seek draft proposals from prospective bidders. Based on an evaluation of the draft proposals received, promising bidders will be asked to provide additional information on which basis final selection will be made.

The EACL Board will select the general chair for the conference, the programme committee chair, and all other chairs (e.g., tutorial chair, workshop chair, sponsorship chair etc) except for the local arrangements chair.

Draft proposals should identify a local arrangements chair, who will be responsible for activities such as arranging meeting rooms, equipment, refreshments, accommodation, on-site registration, participant internet access, security for equipment, the reception, the banquet, and working with the other chairs and the EACL Board to develop the budget and registration materials. Achieving budget estimates will, in particular, involve liaising with the sponsorships chair, who will be chosen by the EACL board.

Draft proposals are due on December 15, 2006. They will be evaluated by the EACL Board by February 1, 2007. Promising bidders will then be contacted and asked to provide further information due by May 13, 2007. The final bid will be chosen in July 2007.

The conference should take place during April 2009, avoiding national holidays of the EACL countries (in 2009, western Easter is April 10--13, orthodox Easter is April 17--19, Jewish passover is April 9-16). Draft proposals should include information on:

o Location (accessibility; conference venue, e.g., hotel or university; accommodations, e.g., hotels, motels, student dorms) o Proposed dates o Local Arrangements team (chair/co-chair, committee, volunteer labour, registration handling) o Local Computational Linguistics community o Meeting venues (space for plenary sessions, tutorials, workshops, posters, exhibits, demos and small meetings) o A/V equipment o Desktop and wireless internet access o Food/entertainment/banquet/receptions o Sponsorships o Budget estimates o Opportunities for co-location with other meetings.

Proposals will be evaluated in relation to a number of site selection criteria (unordered):

o Adequacy of conference and exhibit facilities for the anticipated number of registrants o Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities o Adequacy of budget projections and expected surplus o Appropriateness of proposed dates o Geographical and national balance with regard to previous conferences in Bergen (EACL 1999), Saarbruecken (Coling 2000), Toulouse (ACL 2001), Budapest (EACL 2003), Geneva (Coling 2004), Barcelona (ACL 2004), Trento (EACL 2006) and Prague (ACL 2007). o Experience of local arrangements team o Local CL community support o Local government and industry support o Accessibility and attractiveness of proposed site

The ACL conference handbook and more about ACL policies may be found at: http://www.aclweb.org/archive.

Successful sample bids for previous conferences may be found at: http://www.aclweb.org/archive/bids.html

Please send draft proposals electronically to the EACL Chair-elect:

Alex Lascarides School of Informatics, University of Edinburgh, 2, Buccleuch Place, Edinburgh, EH8 9LW, Scotland, UK. tel: 31 503637811 fax: 31 503636855 alex at inf.ed.ac.uk

You can also attach your draft proposal as a pdf attachment in email.

Important Dates:

o December 15, 2006 Draft proposals due o February 1, 2007 EACL Executive Board evaluates proposals o May 13, 2007 Promising bidders provide any requested information o July 1, 2007 Bid selected by EACL Executive Board

ACL: Call for conference bids

Stephen Clark. October, 2013

eacl: Call for conference bids (last edited 2013-12-02 16:02:40 by rhine)