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Food and Social Events
Food
Refreshments at morning and afternoon breaks
Possibly, lunch package (buffet or box lunches) often reserved on the conference registration form (perhaps depending on the availability of good lunch options near to the conference venue)
Make sure there are good vegetarian options.
Social events
Reception: close to the main event, typically on the night before the main event. Include one or two drinks free.
Banquet: The banquet should be self-financed (either by banquet tickets alone, or supplemented by sponsorships, or included in the conference fee). How grand the banquet should be (or indeed whether to have one at all) needs to be discussed by the Local and General Chairs, with the EACL Board, taking into account the effect this has on the budget.
Entertainment: ACL traditionally has music after the banquet, for dancing, but EACL has no such requirement (it's up to the organisers to decide)
Excursion(s) (possibly): perhaps make available tickets for purchase to local sites of interest (or provide a more organised trip, again carefully considering the effect this would have on the budget)
EACL Dinner: There is usually a dinner for about 30 people to thank the organisers of the conference, including invited speakers etc., in a location possibly off-campus.
Adapted from the original notes by Eduard Hovy, 2000, from notes by Rick Wojcik and others.
Stephen Clark. October, 2013