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 * Review the conference bids and accept one of them. This necessarily includes selecting the Local Arrangements Chair, the location, and the date of the conference. See [[AclPolicyOnWhoCanHoldMajorProgrammaticPositionsAtAclConferences|ACL policy on involvement of Exec members in conferences]].  * Review the conference bids and accept one of them. The selection procedure for EACL 2014 involved splitting the Board into three groups looking at different aspects of the bids (financial, location, ...). At Stage 1 the Board decides who to put through to Stage 2, which will be those bids with a realistic chance of being chosen. The bidders send in a final bid, in consultation with the Board who, via the Chair of the Bid Committee, will ask particular questions of the bidders, in order to make the final bids as clear and comprehensive as possible. On the basis of the final bids the Bid Committee make the final selection
 * Selection of the successful bid includes selecting the Local Arrangements Chair, the location, and the date of the conference. See [[AclPolicyOnWhoCanHoldMajorProgrammaticPositionsAtAclConferences|ACL policy on involvement of Exec members in conferences]].

needs editing (including updating the hyperlinks in the text to EACL pages); SC: some editing done, hyperlinks still need fixing; change Exec in title to Board

Certain matters require approval or other actions by the EACL Board (or perhaps the EACL Chair on behalf of the Board):

  • Review and issue Call for Bids for the conference.
  • Review the conference bids and accept one of them. The selection procedure for EACL 2014 involved splitting the Board into three groups looking at different aspects of the bids (financial, location, ...). At Stage 1 the Board decides who to put through to Stage 2, which will be those bids with a realistic chance of being chosen. The bidders send in a final bid, in consultation with the Board who, via the Chair of the Bid Committee, will ask particular questions of the bidders, in order to make the final bids as clear and comprehensive as possible. On the basis of the final bids the Bid Committee make the final selection

  • Selection of the successful bid includes selecting the Local Arrangements Chair, the location, and the date of the conference. See ACL policy on involvement of Exec members in conferences.

  • Identify remaining key organizers, notably the General Chair and the Program Co-chairs (see criteria for selecting the General Chair and the PC Co-chairs).

  • Sign a contract with venue(s) (hotel, conference center, etc.). Traditionally, this is done by the EACL Treasurer.
  • Set approximate registration deadlines and costs.
  • Review and approve the sub-chairs suggested by the conference General Chair, such as the tutorial chair, the workshop chair, the publications chair, the student research workshop chair, etc
  • Review and approve the Area Chairs suggested by the Program Co-chairs.
  • Review and accept the tutorials and workshops selected by the appropriate chairs.
  • Request occasional updates on the conference budget and current state of affairs from the General Chair.
  • Review the status of local organization and request updates from the Local Arrangements Chair.

ACL: Actions and duties of the Exec in overseeing the conference

eacl: Actions and duties of the EACL Board in overseeing the conference (last edited 2013-12-02 15:59:27 by rhine)